Centralized Project Tracking, Monitoring, and Reporting Tool

0 + Years

In Electric Utility Service

Employees

Customers

Establish standard project tracking nomenclature across departments
Track project status in a standard format and from a centralized location
Automate status updates and notifications
Provide visibility into resource needs and problem areas
Incorporate project portfolio management best practices
Report from a standard data set for a single source of truth
Enable real-time access through smart devices (e.g., laptops, tablets, phones, etc.)

The team had managed a complex and broad mix of projects taking into account varied documentation needs, communications tactics, multi-level project management methodology, disparate systems, and multiple document locations
Difficulties included management transparency, transitioning work to others, overseeing and providing guidance on the quality of information, and standardizing reporting metrics
Third party tools require extensive setup and expensive licensing
Ramp up time for end-users needed to be short

Implemented a centralized project tracking, monitoring, and reporting tool for the entire department that included project data at the project and portfolio levels
The implementation included a scalable and adaptable tool that uses a simple user interface brings transparency of data and continuously improves project tracking, reporting, and the overall efficiency to project management and implementation
The tool also provides leaders the ability to improve resource allocation and workflow management through the visibility to hours of work and percent of FTE allocated to any project